Transcription Plus, LLC keeps ALL clients data private, confidential, and HIPAA compliant.

Transcription Plus, LLC has a written company policy to keep client records private, confidential, and to comply with all HIPAA regulations. In addition to, Transcription plus has technical safeguards for keeping our client's data protected.

The U.S. Department of Health & Human Services (HHS), established the HIPAA Privacy Rule to provide protection for personal health information.

Transcription Plus, LLC knows the importance of these Security Rules but we go beyond that and protect all information. Transcription Plus, LLC has implemented technical safeguards for covered entities to use to assure the confidentiality, integrity, and availability of electronic protected health information. Here are just some technical ways Transcription Plus, LLC adheres to the law and protecting all data:

Transmission:
Transcription Plus, LLC technology is secure, with full encryption transmission of all data (all your data is secure and not limited to PHI). Currently all transfers are over a secure transport protocol (SSL) with 128-bit encryption.

An secure file transport server has proven to be the simplest and most secure way to exchange files between two companies. Clients can securely upload voice files from their handheld digital recorders or other devices. In addition, Transcription Plus, LLC owns numerous toll free digital dictation lines. Transcription Plus, LLC clients receive their unique 800 number. If the client chooses to use the 800 number for dictation, the files are automatically saved to Transcription Plus, LLC secure server once the dictation is complete.

Transcription Plus, LLC has many clients that use digital recorders, and many clients that use the toll free telephone digital dictation. Transcription Plus, LLC provides the highest standards for confidentiality and securing digital files and the finished product.

Protection:
Transcription Plus, LLC takes a multi-faceted approach to the protection of PHI while in its domain. Physically, our technology platform is located in a state-of-the-art data center in the United States under the management contract with Transcription Gear. Access to data by company personnel is controlled both by clear protocols and contracts detailing privacy requirements as well as sophisticated username/password rule-sets which ensure clear data segregation and limited access as required solely to perform work required.

Transcription Plus, LLC will customized each clients files based on our clients requirements. If a client wants encrypted files at rest, Transcription Plus, LLC will use the encryption software provided by the client.

Transcription Plus, LLC secure server has the capability to store and retrieve transcription records for up to one year and well beyond. Transcription Plus, LLC secure server has the capability to receive and transmit patient files through secure automated file transfers to and from a client network.

Transcription Plus, LLC can also securely transcribe directly into client's Electronic Health Records.

Accountability:
All employees are trained on privacy requirements and compliance is ensured via signed contract and ongoing audit procedures. Our proprietary Transcription Gear provides a detailed IP audit trail for every individual transaction, enabling our partners, users and us to manage compliance with its privacy procedures at each step of the transcription process. Transcription Plus, LLC has a Business Associate Contract with each client.

Whether it is Privacy, Confidentially, HIPAA, HITECH, or Omnibus HIPAA Rulemaking, Transcription Plus, LLC has you protected.